Not enough time? Are you unable to do anything? Here are some tips on how to spend your day with benefit and so that things are not put off indefinitely, and you get the desired result.
Discipline and only discipline will help you. In the army, everything is based on discipline, and there, planning time is the best thing. Why? Yes, because it is in the army that everything goes according to the developed schedule. So you leave the exact schedule for the work and perform strictly according to it.
One of the primary tasks in order to be in time is to wake up on time. This gives you the advantage of gaining time for the day ahead. After all, if you wake up at lunchtime, you may simply not have time to do all your planned tasks. It is not in vain that the well-known proverb says: “Who gets up early, God gives him”.
To begin with, make a list of things that keep the palm in priority. Set the order of doing things for the day, and preferably for the whole week. Do the most important and necessary things first. Try to combine by doing several at the same time. Some can be stretched over several days if these cases are laborious and time consuming. At least you will start them, and you can always finish them with the right approach. But don't leave them to the last minute. Give up those things that are useless or can wait. Learn to say "No!!!" such matters.
Forget about time thieves. Computer and TV waste just a lot of time that you can spend doing your own business. As a last resort, allocate to "forums", "games" and social media some short period of time. Sitting at the computer or watching TV, household chores will not be done by themselves.
Reward yourself by resting more often to motivate yourself to complete the plan. Of course, where without it. Set aside at least one day a week for rest. For example, Sunday. Otherwise, you will start to think that life is wasted. A walk in the park, going to barbecues, computer and sports games, all this will help you unwind and not feel needed. Going to the cinema, theater, restaurant or cafe is a good opportunity to get closer to family and close friends.
If you don't use a watch, you can buy a fashionable women's watch from Best Time to wear it with more joy and always remember the time.
Try to follow the plan for two or three weeks and you will see that it will become a habit. Time will be on everything. You will have a lot of free time, and you can spend it on hobbies and hobbies. You will feel like the master of life the right people. But happiness lies precisely in this.
Nowadays, time has become one of the most important resources. With the advent of devices that help us to constantly maintain contact with friends, relatives, and even complete strangers, we have become increasingly distracted by trifles from work and solving pressing problems.
If you modern man, then you, most likely, constantly do not have enough time to complete all the things you have started and planned. In this article, we will explain to you how to avoid wasting time and always do everything on time.
Steps
Then write a list of things you need to complete. However, in order to successfully allocate your time, you need to figure out what exactly you need to streamline. A to-do list sorted by urgency and importance will help you with this.
Determine the level of urgency and importance for each case.
Urgency 1: finish today by 6pm.
Urgency 2: finish by 6pm tomorrow.
Urgency 3: finish by the end of the week.
Urgency 4: finish next week.
With a large number of cases, you can break these groups into subgroups. For example, an urgency of 1 would mean that the task needs to be completed right now, and an urgency of 1.5 would mean that you have time before the end of the working day.
If you need to finish a project before the end of the week, work on it a little each day, starting with the most important and urgent tasks.
- Complete the tasks scheduled for the day. Concentrate on what is needed and don't get distracted by trifles. When you finish one thing, move on to the next. Once you've finished all your tasks for that day, move on to the next day's tasks.
- When you're done with tomorrow's tasks, move on to those that need to be done before the end of the week, and when you finish them, move on to plans for the beginning of next week. Thus, breaking one big project into many component tasks will help you manage your time more effectively, deal with stress and not overwork.
- The last task you complete each day should be making a to-do list for tomorrow. This will help you stay on track.
3. Try to distribute cases, taking into account your own individual activity during the day.
Someone works better in the morning, and someone in the afternoon. Whichever group you belong to, plan things with your own productivity in mind.
4. Compete against the clock throughout the work day.
- Work in 15, 30 or 60 minute intervals. Scientists have proven that it is best to interrupt every 45 minutes of work with 10 minutes of rest.
- Set a goal to complete part of a task or the entire task in each gap.
They are necessary to refresh and give the brain the necessary rest, and then "rush into battle" with renewed vigor.
Determine the duration of the break in advance, from 5 to 15 minutes, and do not waste more than the allotted time. Such breaks will be perceived by your body as a reward for the work done.
Cross out completed tasks.
Having finished everything planned for the day, you will feel relieved and pleasantly tired after work. Moreover, this will be connected not only with the fact that you have done all the things, but also with the fact that you have achieved something during this day, and this will certainly spur your motivation.
Scheduled tasks from time to time and their priorities.
- Add new tasks. They should appear almost every day, especially at first, when you are just getting used to self-discipline.
- Delete or reduce the urgency of completed tasks, or tasks that have lost their importance.
- Distribute tasks among your colleagues or subordinates. Contrary to popular belief, there is no need to do everything yourself. In fact, thoughtful distribution of work leads to an increase in the efficiency of its implementation.
- Use modern technologies as virtual assistants. They will help you get things done faster, more accurately, and more efficiently. Today, there are a huge variety of applications for mobile devices designed to help you do your job.
As the proverb says, it's time for business, and an hour for fun. Indeed, sometimes work requires us to exert all the forces of the body and limit concentration. That is why it is necessary to allow yourself to relax from time to time. By the way, it is useful not only for the brain, but also for the rest of the body. It is not necessary to devote too much time to entertainment, the main thing is to do it regularly.
A healthy routine will keep you alert, energetic, and clear. Accordingly, your productivity will be at a high level.
Instruments
To manage your time, you may need a simple schedule written on a piece of paper, or you may need complex schemes with tables and a calendar. Therefore, the set of tools you need will be dictated by the method you choose.
- Pencil.
- Pen.
- Paper.
- Eraser.
- Marker.
- Computer or laptop.
- Smartphone or tablet computer.
- To-do list, calendar, or computer programs for managing cases.
- Make good use of the time you normally waste. It could be time spent commuting on the subway, or mindlessly wandering around the house before work (if you get up too early). The main thing is to try to occupy yourself at this time with something useful, and thus add this segment to your asset.
- You should not fill the day too much with various tasks, thus creating a schedule suitable only for a robot.
- Spend a couple of minutes between tasks on some distraction: a phone call, a small snack, or something else of your choice.
- Get rid of concepts like “I should have finished yesterday” to set realistic goals for yourself.
- Write down the subject and purpose of the task, not the order in which the actions are performed. After writing down all the topics, determine how much you should spend on each one.
- Reward yourself for the work you've done. This keeps you motivated. Allow yourself to receive a small reward for doing a certain piece of work. However, be careful: if you relax too much, you can lose focus and do nothing else for the day.
- Establish criteria for evaluating the work done.
- Use your chess clock to measure time and keep track of your productivity. Set yourself a goal to complete a task on time. The clock will serve as a reminder that you need to meet a certain time period and not a minute later.
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Do you know what is most valuable in modern world? Think money? In fact, it is information and time. The paradox is that modern man has a lot of devices that save time, and at the same time he is constantly short of time. How to keep up with everything - such a question is asked by every person who does not know the methods of time planning.
See for yourself. Today, we do not always need to spend time meeting with business partners. All you have to do is call or Skype. We are increasingly shopping online. In the kitchen, smart appliances do the most difficult work for us - a combine or blender, a microwave, a slow cooker, a dishwasher. And it also happens that we buy semi-finished products, or even completely ready-made dishes. And we are running out of time. There is no time to communicate with family, to engage in yourself and personal hobbies. The availability of information also turns against us, as we simply drown in it.
How to plan your time
It would seem that it could be easier - to distribute own time? However, not everyone knows how to do it. If you also sometimes ask yourself the question of how to do everything and not get tired, you also need to learn time planning. The first thing to learn is the three basic principles of time.
- Time is limited. There are 24 hours in a day, 7 days in a week, no more than 31 days in a month, and only 12 months in a year. And we can't change anything.
- Time does not stand still. We cannot slow it down or speed it up.
- Time moves in one direction, it is impossible to turn it back. So, you can not change or fix what is in the past.
5 rules for those who want to do everything
back to contents1) Make a clear plan
No matter how trite it may seem, in order to be in time for everything and not get too tired, you need to plan your time at least a week in advance. Get yourself a nice organizer or diary. The purchase will immediately cheer you up, you will immediately want to write something into it. The main advantage of the organizer is that you can immediately see which day is busy for you and which one is more or less free. In addition, you will accustom yourself to discipline, and this is the main quality of a person who rationally spends his time.
It should be noted here that the cases are of different degrees of importance. There are urgent and important things to do first. There are simply important, but not urgent matters. They need to be done after the important and urgent. There are urgent but not important things. These are those that can be sacrificed at all or made after more important things. And finally, there are things that are not urgent and not important. You can safely cross them off the list.
back to contents2) Don't hoard small things
One well-known time management rule is called the “two-minute rule” (five, ten, whatever). There are small things that, if not done on time, accumulate and hang over you already as a significant burden, like the sword of Damocles. If you do not want to be buried under this pile of cases, learn this rule: work that takes no more than 10 minutes is best done immediately. Answer a letter, make a phone call that you've been putting off for a long time, clean up your desk, finally wash the dishes or clean the sink.
back to contents3) Don't let them steal your time
How to do everything when during the day you chat with several people on Odnoklassniki or ICQ, watch funny videos and photos, follow the plot of some TV series and hang on the phone with a friend for about an hour? All these things steal your time, and how much of it is stolen from you is up to you. If you do not have time to do anything, you will have to reduce the time that you spend daily on such activities. How to do it? Set yourself a rule: go to social networks not several times a day, but once every 3-4 days. And do not hang on the phone with a friend, it is better to meet her on the day off.
4) Try to keep order
If you are regularly tormented by the question of how to do everything, try to keep everything in order. Every item in your home, on your desk, in your purse should have its place. Everything that has served and is no longer needed must be disposed of. If you allocate at least 10 minutes a day for this, in a month everything will be in order. Well, or two, if you have not supported him for too long. On the first day you will sort out the contents of your purse, on the second you will put things in order in cosmetics, on the third you will take to your desk or at least one of its drawers. Throw away a bucket of rubbish and rejoice at yourself.
back to contents5) Enter new habits
Don't know how to get everything done in a day? Try to find yourself a new hobby. It can be any hobby: fitness or yoga, beadwork, embroidery, sewing, learning a foreign language. Remember how it was after the hospital: at first they didn’t have time to do anything, and then they learned to do even more things at the same time than they could before. What's the secret? Within tight limits. When we have no other choice, we do not think about how to do everything, but just do it and do it. Decide how much time per week you can give yourself personally, and start right with tomorrow. Decided to run in the morning? Perfectly. Leave excuses and transfers of this event. The main thing is not to abandon the decision made within six weeks. During this time, according to psychologists, you will form a stable habit, and subsequently you will not be able to give up a new hobby.
back to contentsThe main principles of time planning
back to contents How to succeed at work
If you constantly have to interrupt work because you need to do other equally important things, it is better to combine similar tasks into blocks. After all, breaks, as already mentioned, require additional "acceleration". Carry out small-scale and similar in nature cases one after another: solving official issues by phone, discussing tasks with employees, sorting out correspondence. Then you will appreciate the time savings.
Complete large tasks in small parts, not forgetting to set intermediate goals for yourself personally. When the result of the work is distant in time, people willy-nilly "evade" tasks, postponing them "on the back burner". No wonder Albert Einstein noticed that many people like to chop wood just because the result follows immediately after the action. If the project is large, work on it little by little, but constantly.
Time is all we have. No one knows how much we have allotted, but you can and even need to learn how to use every minute of your life as efficiently as possible.
Keeping up with everything is not so easy, although, on the other hand, there is nothing difficult in this either, especially if you master such a thing as time management. "Time" (Time) - English word, translated into Russian meaning time. Management is management, control. The art of prioritizing is the basis for successful people. Rich and happy people always know how much time they have for rest, and how much for work or responsibilities. The correct psychology of self-development is based on this.
Why we need time management
Man needs time control for one simple reason - we multitask. We are rational beings, so we have to do a lot of different things, without which life will simply stop.
Even if you are on vacation, you still have a favorite hobby and there are people who are in love or friendship with you. Life is very dynamic, it does not stand still. Time management helps people all over the world to remember that everything changes every second, every moment. It is possible to wake up in the morning and find that you live in a different world from the one that surrounded you 8 hours ago.
We need time control because time cannot be reversed. We are completely dependent on it, so we can only interact with it. Many people ask themselves: “Why do I always have no time for what?” The answer is obvious - you are not prioritizing your life correctly. And sometimes people burden themselves with work and truly overwhelming tasks. This can also be the cause of problems associated with lack of time. It is necessary to clearly separate unnecessary altruism and rules good manners. Of course, mutual assistance is the first step to success. Help your neighbor and you will receive help in return. But you also need to remember about yourself. And value your time.
How to allocate time correctly
To get started, get into such a useful habit as fixing all tasks for the future. If you do not know exactly when you will be free, for example, after work, then write in your personal notebook that you should go for medicines in the evening or do it during lunch. We live in the 21st century - if you do not like the prospect of carrying notebooks with you everywhere, use a special application on your phone as a notebook.
If you have tasks that do not require a solution at a certain time, then try to complete them as quickly as possible. Remember that absolutely any business that can be done now is better not to postpone for later. So you free up time for other things, you will be less nervous and worried. The only "but" is rest.
Don't forget about rest. If you can do everything right now, and it does not make you feel overtired, then everything is under control. But don't force yourself to limit your well-deserved time of relaxation and idleness. Alternate periods of activity and periods of recovery.
One more important note and advice: Don't forget to keep track of your expenses and receipts. In general, moderate control allows you to see the full picture of what is happening. Statistics show that people who track money lose less money and, most importantly, worry less.
To prevent time from working against you, time management experts advise do not borrow money and, moreover, do not give. It is strictly forbidden to lend more than you are willing to lose.
Now that the tips have been given out, we can talk about the direct distribution of time:
In order to always have time for everything, single out four groups of cases for yourself:
- responsibilities;
- hobby;
- entertainment;
- rest.
1. Responsibilities. This is what makes it impossible to even think about postponing. If you forget to do something, it will cause a failure in the mode and, possibly, big problems. This includes:
- Job;
- House cleaning;
- regular important purchases;
- children (take to school, check lessons, take a walk, and so on).
Responsibilities can have an unlimited amount of time, because these are the things that define your lifestyle. Although, of course, if the prospect of wasting time at work only makes you lose energy, it may be worth considering changing activities.
Responsibilities do not need to be written down - you should always remember them. Distribute tasks so that it is convenient for you and your significant other to complete them. Few people know or guess, but, for example, eating is also a duty. Proper nutrition determines mood and performance, so have breakfast, lunch and dinner at the same time. If you don’t want to cook, wash the dishes so that your significant other doesn’t do everything entirely. The exception is the situation when one person comes home at, for example, at 4 pm, and the second at 7 pm. During this time, you can cook and wash the dishes. If you live on your own, then you need to cook and wash the dishes right away. Forget about the mountains of unwashed dishes - this is the lot of those who will begin to transfer important fateful events to later.
Responsibilities take as long as it takes. They cannot be replaced by anything - neither rest, nor a hobby. After you make and learn a list of all the duties for the whole week, you can start planning the rest of the cases.
2. Rest. This is the second point of your time planning. Many mistakenly believe that only those who hardly rest have time to do everything. This is not true. The body needs relaxation. Rest should be planned as clearly as duties. You must always rest. Remember this. Don't skip rest cycles at work and at home. When you get home, do not sit down at the computer and do not go to the gym. Lie down for literally 15-20 minutes. Just do not fall asleep, because such a dream is quite harmful for the daily routine. By the way, about the mode. Follow it as clearly as possible. This is an important rule of all successful people.
When all urgent matters are completed and you have rested, it is time for hobbies and entertainment.
3. Hobby. A hobby is something that no one can live without. Sometimes it happens that a hobby coincides with work, that is, with responsibilities. In this case, you can find another hobby. Let it draw you in. Think about it more often, creating in yourself a desire to do it. Hobbies should be useful, so sports are one of the best options.
The task of hobbies is obvious - you switch, change the type of activity, do what brings you pleasure. In your plan for the day, doing what you love can be shifted and not planned carefully and painstakingly. This is their main charm.
4. Entertainment. Entertainment is going to a club, bowling, cinema, restaurant, computer games, friends, and so on. The difference between recreation and entertainment is that you waste your time or vitality. Entertainment is only needed on weekends or on Fridays if you work out according to the five-day plan working week.
It is better not to plan them for more than a week, because you cannot know what the situation will be like in the future. Entertainment should also have a special place in the budget. Without entertainment, you can live for a very long time. This is an optional item, but if you want to live an active life, then you should include them in your program.
Telephone, computer and television deserve a separate discussion. They also require a certain amount of energy, so in no case do not go to bed immediately after watching TV or after playing computer games. Give your brain a break for at least an hour. Before going to bed, it is better to engage in a quiet hobby like reading books.
So, the main rule of time management is the ordering of all life processes. Do what you want, but duties and rest must always be planned. These are things that should not be put off without a good reason. If you live by these rules, you will always be in time for everything. In addition, this is also one of the secrets of punctual people - they always know what is required of them, therefore they save both their own and other people's time. Good luck and don't forget to press the buttons and
Zhanna Migunova
The pace of human life is accelerating century by century. In our time, distributing your free time correctly is a whole science. Home, work, family, friends - where to find time for all this and not earn chronic fatigue syndrome? And yet you need to remember that “to embrace the immensity” still won’t work, it’s impossible to keep up with everything. It is worth doing everything to the best of your ability. However, for those who do not tolerate compromise and struggle in every possible way with the lack of time, there are some tips.
Start by planning your day. Mentally make a schedule, but rather fix it in a special diary.
Do not think that the diary is a thing necessary only for businessmen and people working in the office. The diary is your faithful assistant in the fight for free minutes. It will help you not to forget about important things and “filter out” the less significant ones. Next to each item on your to-do list, write the date, month, or hour you plan to finish it by. Such self-limitation in time will discipline, call for the fulfillment of their obligations on time.
Start your day on time. An extra 5-10 minutes spent in bed will not help you sleep. But the time for fees will increase significantly. After all, in the morning rush you often forget at home mobile phone or diary, which greatly complicates the work of the whole day. And it's even better to get ready for work ahead of time. In the evening, put the things you need in your bag, prepare a suit or shoes.
In order for routine work not to discourage any desire to perform it, add a little “drive” to it. If possible, turn on fun, energetic music, ventilate the room, shake yourself up and get to work! Of course, in the case of office work, music may not be entirely appropriate. But, if your boss doesn't mind, enjoy the charging music through your headphones. However, at the same time, try not to get carried away, remembering your main job.
Location of items.
Correctly deal with the location of objects in the apartment. Try to keep documents, work files that accidentally ended up in your home in a separate place so as not to look for a half-day electricity bill. The same goes for your workplace in the office. Maintain order on your desk, do not dump papers in one pile, and you can name folders to make it easier to navigate through them.
Housework.
Daily homework should not become the prerogative of one person. Connect your household members to your home "subbotniks".
This will help you get rid of the eternal mother complex: I spend little time with the child. Of course, their help will be not so much weighty as useful for themselves. Your kids should learn to help their mother. In addition, while washing dishes and peeling potatoes, you can chat with your child, find out what worries him, how things are at school.
Time eaters.
The biggest time wasters are TV and the Internet. If you really want to properly build your time consumption, then from daily watching TV shows, talk shows, and so on. will have to refuse. You can reserve the right to watch television series on weekends, but without getting carried away, for an hour and a half a day. But in order to use the worldwide network for personal purposes at work, you need to refuse as soon as possible. Firstly, then you will have time to cope with your job responsibilities. And secondly, it is worth remembering that not every boss will react positively to such use of the corporate network.
And if you have set yourself some difficult task (to learn foreign language, learn how to play the guitar or cross stitch), break this big task into several days. Allocate time in the day that you could regularly set aside for this new activity for you.
Julius Caesar Method
The next tip is a little more difficult to implement. It can be called the method of Julius Caesar. Try to automate as much as possible the process of performing those functions that become daily for you. So, for example, do not get hung up on cleaning the room, washing dishes or, say, photocopying papers. As you perform these operations, consider your next "steps" that require more attention and focus from you. But with such a parallel mode, do not accidentally put sugar instead of salt in the pan, and still keep an eye on what document you are printing now.
Rest is important.
Most importantly, give your body some rest. Sometimes you want so much that there are not 24 hours in a day, but more. But remember that your human powers are not limitless. Rest is an important part of any working day. Thank yourself for the productive time spent during the work week. Once a month, allow yourself to visit the theater or ballet. Despite the fact that it will require a considerable investment of time, after such an event you will feel rested and energized. Such is the beneficial and magical effect of culture! For the weekend, plan to have an active rest: go to the forest with your family, go to the pool with a friend. Such a vacation will give you more pleasure and benefit than just "tracking" on the couch. Resting, you lay the foundation for new achievements and victories.
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